Special General Meeting


Dear Members,

Please find attached the agenda for a Special General Meeting (SGM.) A minimum of 15 financial members must be in attendance for a quorum.

All 2017 memberships expire on 28th February 2018, If you wish to vote while in attendance please refer the memberships options on the Registration Page.

When: Wednesday 21st March 2018

Where: Function Room, Weston Creek Labor Club, Teesdale Close Stirling

Time: 7:30pm

1. Motion to be considered requiring a Special Resolution:

That: Due to the resignation of all Elected Board Members a SGM must be called under Section 17.3. All Elected Board Member Positions President, Vice President, Secretary, Assistant Secretary, Treasurer, Senior Delegate & Junior Delegate will be re-elected.

Section 17.3 of IHACT Constitution

Board May Act In the event of a casual vacancy or vacancies in the office of an elected Director or Directors, the remaining elected Directors may act. If there are less than the quorum of five Directors (Clause 18.4), the remaining Directors will abide by the following. If there are four (4) remaining Directors, they may act to appoint one acting Director (to maintain the quorum of five). If three (3) or less Directors remain, the board must call a Special General Meeting (Clause 22) at which members may nominate and be elected to the vacant positions as per Clause 15. Any positions that are filled because of a casual vacancy will be referred to as acting and the term of appointment will be until the next AGM, as per Clause 17.1.

Nomination Process for Elected Board Positions:

15.2 Form of Nomination

Nominations must be:

  1. in writing (hard copy or electronic means);
  2. on the prescribed form (if any) provided for that purpose;
  3. signed by two individual members:
  4. certified by the nominees (who must be individual or associate members) expressing their willingness to accept the position for which they are nominated; and
  5. delivered to the Association not less than seven (7) days before the date fixed for the AGM.

All nominees who agree to stand for elected directorships for which they are nominated must be present in person at the AGM at which the elections are to take place. In the case of the first AGM following acceptance of this constitution, nominations may be made as per Clause 15.3(b).

Please find attached position descriptions HERE. If you would like to nominate for a board position please send through your nomination to the Secretary.